Privacy Policy

Last updated: October 6, 2026

AsyncPrep helps teams prepare meetings: each invited person talks privately with an AI facilitator before the meeting, and AsyncPrep turns everyone's input into an anonymized brief and, afterwards, a to-do list. This policy explains what we collect, why, who can see it, and your rights.

AsyncPrep is operated by Hinto App, 381 Desrochers Ouest, Chertsey, Quebec J0K 3K0, Canada ("AsyncPrep", "we"). The person in charge of protecting personal information is Khalil Rihane, reachable at privacy@asyncprep.com.

The short version. What you write to the AI facilitator is private to you. Other participants and the organizer only see an anonymized synthesis of everyone's input; your name is attached only to tasks you volunteer for. We don't sell your data, we don't use it for advertising, and we don't use it to train AI models.

1. What we collect

Data	Where it comes from	Why
Name, email address and profile picture of your Google account	Google sign-in (website and extension)	To identify you, show who is invited, and secure your account
Calendar event details for meetings where the organizer turned on AsyncPrep: title, description, date and time, organizer and guest names and email addresses, link to the event	Google Calendar, read with the organizer's or participant's permission	To know what each meeting is about and who is invited
Text of Google Docs attached to those events (for example an agenda) and, when the organizer builds the final to-do list, the text of the meeting-notes doc they choose	Google Docs, read with the user's permission	To prepare the brief and the final to-do list
What you write in your private prep conversation, and the summaries the AI derives from it (your input, your personal recap)	You	To prepare the meeting and give you your recap
Briefs, decisions, final to-do lists and project insights	Generated by the AI from participants' inputs, event details and meeting notes	The core service
Recent activity of a GitHub repository the organizer chooses to link (pull requests, issues, commits, milestones)	GitHub, read-only	To ground questions and briefs in the project's real progress
Workspace, role and team membership; activity log (for example "input submitted at 10:42", never message contents); AI usage and cost per meeting	Your use of AsyncPrep	To run workspaces, show organizers prep progress, and operate and bill the service
Session and sign-in cookies	Your browser	To keep you signed in securely (no advertising or analytics cookies)

When paid plans launch, payments will be processed by Stripe; we will not see or store your full card number.

2. What we write to your Google account

Only when you click the corresponding button: the organizer can add the brief or an "async prep" notice to the Calendar event description, and add the final to-do list to the meeting-notes doc. AsyncPrep never deletes events or documents.

3. Who can see what

Your private prep conversation and your personal recap: only you.
The brief, final to-do list and decisions: people invited to the meeting. They are anonymized; names appear only on tasks people volunteered for or were assigned.
The organizer and workspace admins: prep status (who has started or submitted, message counts, timestamps), AI usage and the activity log. Not what anyone wrote.
AsyncPrep staff: technical access is limited to operating, securing and supporting the service, and to cases required by law.

4. Service providers

We use the following providers to run AsyncPrep. They process data only on our instructions.

Fly.io: hosting and database. Data is stored in Toronto, Canada, on encrypted storage.
Anthropic (United States): the AI model (Claude) that runs the facilitator and writes briefs, recaps and to-do lists. Content needed for each step is sent to Anthropic's API. Under Anthropic's commercial terms, this content is not used to train its models and is kept only for a limited period.
Google: sign-in, Calendar and Docs APIs, and web fonts.
GitHub: read-only repository activity, only if an organizer links a repository.
Stripe: payments, once paid plans launch.

Because Anthropic processes data in the United States, some information leaves Quebec. We assessed this transfer and rely on contractual protections; the data is used only to provide the service.

5. Google API data: Limited Use

AsyncPrep's use and transfer of information received from Google APIs to any other app will adhere to the Google API Services User Data Policy, including the Limited Use requirements. In particular, we use Google user data only to provide and improve AsyncPrep's user-facing features, we don't sell it, we don't use it for advertising, and we don't use it to train generalized AI or machine-learning models.

6. How long we keep data

Meeting data (event details, prep conversations, briefs, recaps, to-do lists) is kept while the workspace is active, so teams can refer back to past decisions.
On request, we delete your data or your workspace within 30 days. Encrypted backups are kept for up to 5 days and then overwritten.
Sign-in sessions expire after 30 days.

7. Security

Data is encrypted in transit (HTTPS) and at rest. Session identifiers are stored only as hashes. Access to Google data uses the minimum permissions needed, and every request checks that the person is invited to the meeting.

8. Your rights

You can ask to access, correct or delete your personal information, to receive it in a structured, commonly used technological format, and to withdraw your consent. You can revoke AsyncPrep's access to your Google account at any time at myaccount.google.com/permissions. Write to privacy@asyncprep.com; we answer within 30 days. If you are not satisfied, you can contact the Commission d'accès à l'information du Québec.

9. Children

AsyncPrep is a business tool and is not intended for people under 14.

10. Changes

We will post any change to this policy here and, for significant changes, notify workspace owners by email before they take effect.